Contracts – Status
Updated
Suggested Prior Reading
Contracts - Status
There are various pre-set system statuses used to manage a Contract throughout its life cycle.
Some functionality is only available for Contracts in certain Statuses (see the table below).
Contracts up to a certain point can have their Status changed as required (for example, it could be set to Draft upon the add, then edited and set to approved, but then edited again and set back to Draft) but only until an Invoice is created. If an invoice exists for a Contract (regardless of the status of the invoice), then an Approved Contract can not be changed back to Draft, Out of Bid or Out for Signature as the Schedule of Values can not be changed once an invoice is created. Change Orders would have to be created in these circumstances to make changes.
This help outlines
- Where the Status displays and is used
- Functionality available when a Contract is in a certain status
Where the Status displays and is used
- Contracts List
- Can be displayed on the Contracts List (see Contract List - Settings), (and then sorted on that Status).
- Can be used on the Contracts List as a Filter (to show only Contracts with certain status(es) (see Contracts List - Search and Filter).
- Project Contract Reports (only Contracts for the project)
- Can be displayed on Contract Report(s) for the Project
- Can be used on the Contracts Report(s) for the Project as a Filter (to show only Contracts with certain status(es)
- Contract Reports (for all Contracts on all Projects) (see Reports)
- Can be displayed on Contract Report(s)
- Can be used on the Contracts Report(s) as a Filter (to show only Contracts with certain status(es)
- Contract PDF Export (see Contracts - Export).
Functionality available when a Contract is in a certain status
Status | Definition | Functionality |
Draft | The Contract is still in a draft status and is not ready to be included in calculations, appear on budget etc. | The General information can be edited. The Schedule of Values can be edited. Change Orders can not be added. Invoices (and Payments) can not be added. Financial Markups can be added and edited. |
Out for Bid | The work/materials etc. for the Contract is Out for Bid to vendors or subcontractors.
| The General information can be edited. The Schedule of Values can be edited. Change Orders can not be added. Invoices (and Payments) can not be added. Financial Markups can be added and edited. |
Out for Signature | The Contract is awaiting signature by the Owner of the project. | The General information can be edited. The Schedule of Values can be edited. Change Orders can not be added. Invoices (and Payments) can not be added. Financial Markups can be added and edited. |
Approved | The Contract has been Approved.
| The General information can be edited. The Schedule of Values can not be edited. Change Orders can be added and edited. Invoices (and Payments) can be added. Financial Markups can be added and edited but will only apply to new change orders or change requests. |
Complete | The Contract work has been completed. It has not necessarily been invoiced or paid for yet. | The General information can be edited. The Schedule of Values can not be edited. Change Orders can be added and edited. Invoices (and Payments) can be added. Financial Markups can be added and edited but will only apply to new change orders or change requests. |
Terminated | The Contract has been Terminated. | The Contract General information can not be edited. The Schedule of Values can not be edited. Change Orders can not be added. Invoices (and Payments) can not be added. Financial Markups can be added and edited but will only apply to new change orders or change requests. |
Next Steps
Add a new Contract and set the Status, see New Contract.
Edit the Contract and change the Status, see Contract - View/Edit.
