Change Request - Financial Markups - Overview
Updated
Suggested Prior Reading
Change Request - Schedule of Values - Overview
Change Request - Financial Markups - Overview
A Schedule of Values is setup for a Change Request to outline the details of the change and to get prior approval from the Owners/Architects before proceeding with the formal Contract Change Order and Subcontracts or Purchase Orders. See Change Request - Schedule of Values - Overview for more information.
When creating Change Requests, the Contract that the Change Request applies to must be selected.
If that Contract has Financial Markups, the Change Request automatically inherits the Contract Financial Markups.
Whether the Change Request Financial Markups can be maintained (the inherited ones edited, news ones added or existing ones deleted) depends on various factors:
- A System Setting that sets whether or not they can be maintained (see below).
- The Status of the Change Request must be in a Status that enables editing (see Change Request - Status).
Financial Markup Component
Financial Markups are a component that displays on the Change Request form during the add of a New Change Request (see Change Request – Add - Form Layout and Navigation) or edit of an existing Change Request (see Change Request – View/Edit - Form Layout and Navigation).
For details on the Change Request Financial Markup component on the add or view/edit form, see Change Request - Financial Markups - Layout and Navigation.
Maintaining Change Request Financial Markups
System Setting to maintain Change Request Financial Markups
There is a System Setting the Administrator can set, that dictates whether or not Financial Markups on the Change Request can be maintained. This applies Globally to all Change Requests.
If this System Setting is on, and if the Change Request is in a Status that can be maintained, the Change Request Financial Markups can be added, edited, deleted; including deleting or editing any Financial Markup(s) copied from the Contract.
If this System Setting is off, the Change Request Financial Markups copied from the Contract can not be changed or deleted nor can new ones be added (this applies regardless of the Status).
See Settings - Change Requests - Change Request Settings for more information.
Change Request Financial Markups that can't be maintained
Whether or not Change Request Financial Markups can be maintained depends on whether or not the Change Requests Line Items are created on Contract Change Orders Schedule of Values:
- Only Approved Change Requests can have their Line Items created on Contract Change Orders.
- If the Approved Change Requests Line Items are created on Contract Change Orders Schedule of Values, then the Status of the Change Request can not be set to anything but Approved, Rejected or Void (as the Change Request Schedule of Values and Financial Markups can no longer be maintained as they now exist on a Contract Change Order). The other Change Request Statuses will be grayed out and not selectable.
The Change Request Form for Financial Markups that can't be maintained will display slightly differently depending on whether the above System Setting to maintain Change Request Financial Markups is turned on/off.
Click here if the System Setting to maintain Change Request Financial Markups is turned off
If the System Setting to maintain Change Request Financial Markups is turned off, a message appears in the blue message bar indicating this (and also stating that if Line Items from the Change Request are created on a Contract Change Order, further markups can be applied there, see Line Items created on New Contract Change Orders below for more information)
The Financial Markups are display only.
Click here if the System Setting to maintain Change Request Financial Markups is turned on
If the System Setting to maintain Change Request Financial Markups is turned on, but the Change Request is in an Approved, Void or Rejected Status (and therefore can't be maintained), the Financial Markups are display only.
Impact on Contract Financial Markups
Creating a Change Request has an impact on the Contract Financial Markups. Once a Change Request has been created, the Contract Financial Markups can no longer be changed (as the Change Request will have inherited those).
This applies regardless of the Contract Status or the System Setting to maintain Change Request Financial Markups.
Click here for more information on Contract Financial Markups
To access Contract Financial Markups, see Contract - Financial Markups - Accessing during Edit for more information.
A blue message bar on the Financial Markup component indicates the Financial Markups can't be edited as their is Change Requests associated with it.
Change Request Financial Markups that can be maintained
Change Request Financial Markups can be maintained (added and the existing ones can be edited or deleted) under the following circumstances:
- The System Setting to maintain Change Request Financial Markups is turned on
AND - The Change Request is in a Status that enables editing,
AND - The Change Requests Line Items have not been created on Contract Change Orders Schedule of Values:
See Change Request - Financial Markups - Maintaining.
Financial Markups copied from the Change Request to Contract Change Orders
If the System Setting to maintain Financial Markups on the Change Request is turned on, when Line Items from the Change Request Schedule of Values are created on the Contract Change Order, any Financial Markups are automatically copied to the Contract Change Order and apply only to the Line Items that were copied.
For further details, see Contract Change Order - Financial Markups.
Next Steps
Review overall how Financial Markups work, see Financial Markup - Overview.
To see more about the System Setting to maintain Financial Markups on Change Requests, see Settings - Change Requests - Change Request Settings for more information.
Access and view the Change Request Financial Markups, see Contract Change Order - Financial Markups - Accessing and Viewing.
If applicable, maintain Change Request Financial Markups, see Change Request - Financial Markups - Maintaining.
