Change Request - Financial Markups - Overview
Updated
Suggested Prior Reading
Change Request - Schedule of Values - Overview
Change Request - Financial Markups - Overview
A Schedule of Values is setup for a Change Request to outline the details of the change and to get prior approval from the Owners/Architects before proceeding with the formal Contract Change Order and Subcontracts or Purchase Orders. See Change Request - Schedule of Values - Overview for more information.
When creating Change Requests, the Contract that the Change Request applies to must be selected.
If that Contract has Financial Markups, the Change Request automatically inherits the Contract Financial Markups.
Whether the Change Request Financial Markups can be maintained depends on various factors:
- An Administration option that sets whether or not they can be maintained (see below).
- The Status of the Change Request must be in a Status that enables editing (see Change Request - Status).
Changing Change Request Financial Markups
There is an option the Administrator can set that dictates whether or not the Financial Markups copied from the Contract, can be changed on the Change Request.
- If they can be edited, the Change Request Financial Markups can be maintained; including deleting or changing the Financial Markup(s) copied from the Contract or adding new ones.
- If they can not be edited, the Change Request Financial Markups copied from the Contract can not be changed or deleted nor can new ones be added.
See Settings - Change Requests - Change Request Settings.
Note 1* If the Change Request Markups can not be maintained, then that applies regardless of the Status.
Note 2* Regardless of the setting, if Line Items from the Change Request Schedule of Values are created on a new Contract Change Order, there is an option to copy the Financial Markups from the Contract. This is the Contract Financial Markups, not the Change Request Financial Markups. If Financial Markups on the Change Request can be changed and are changed from what is on the Contract, those changes will not apply to the Contract Change Order. Only the Contract Financial Markups are copied to the Change Order, however, they can then be edited on the Contract Change Order if required to match the Change Request.
Change Request Financial Markups that can't be maintained
If Change Request Financial Markups can't be changed or deleted and new ones can't be added, a message appears in the blue message bar indicating this (and also stating that if Line Items are created on a Contract Change Order, further markups can be applied there, see Line Items created on New Contract Change Orders below for more information).
In addition, the Contract Financial Markups can no longer be changed once a Change Request has been created for that Contract (as the Change Request will have inherited those). (See Contract - Financial Markups - Accessing during Edit)
Change Request Financial Markups that can be maintained
If Change Request Financial Markups can be maintained and the Change Request is in a Status that enables editing, new Financial Markups can be added, and the existing ones can be edited or deleted.
See Change Request - Financial Markups - Maintaining.
Financial Markups : Change Request, Contract, Contract Change Order
If a Contract Change Order is created for a Contract, there is an option to copy the Financial Markups from the Contract (if they exist on the Contract). See Contract Change Order - Financial Markups. Note* These are copied from the Contract, not the Change Request. If the Financial Markups on the Change Request are edited they would then be different than the Financial Markups on the Contract or the Contract Change Order.
If the Contract Financial Markups are copied to the Contract Change Order:
- All the Financial Markups on the Contract are copied.
- The copied Financial Markups can be edited, deleted and new ones added.
The Copy of the Financial Markups on the Contract Change Order can be copied at any time; i.e. during the creation of a new Contract Change Order or maintaining an existing one (if they were not already copied).
Financial Markup Component
Financial Markups are a component that displays on the Change Request form during the add of a New Change Request (see Change Request – Add - Form Layout and Navigation) or edit of an existing Change Request (see Change Request – View/Edit - Form Layout and Navigation).
For details on the Change Request Financial Markup component on the add or view/edit form, see Change Request - Financial Markups - Layout and Navigation.
Next Steps
Review overall how Financial Markups work, see Financial Markup - Overview.
Access and view the Change Request Financial Markups, see Contract Change Order - Financial Markups - Accessing and Viewing.
If applicable, maintain Change Request Financial Markups, see Change Request - Financial Markups - Maintaining.
