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Settings - Cost Codes - Add

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Settings - Cost Codes

To Add a Cost Code

This adds Cost Codes to the Global set of Cost Codes (see Settings - Cost Codes (and Cost Types) for more information).

Once they are added here, then they can be added to each individual project. Adding them here, does not automatically add them to a Project, that must be done separately on the project level.

  1. From the Settings - Cost Code section, click the Add Cost Code button.
  2. The New Cost Code form displays.
  3. Enter the information.

The information to enter is as follows:

Division

Enter the Division (the format of the Division can be set as required with numbers, abbreviations, a name etc.) If there are other codes with this same Division, the Cost Code will be grouped under that. If there is no Division with this name, a new one is created.

The Division is optional. It can be left blank and then the Cost Code will be created under a "No Division" label.

Recommendation: Determine the format of the division information for consistency i.e. just have numbers or codes, just have a description or have a combination of numbers or codes and description. To group Cost Codes under the same Division - the Division must be exactly the same format and text/numbers for both.

Code

Enter the Cost Code. It can be numeric or alphabetic. This is a required field. The Code must be unique across all Divisions.

Name

Enter the name of the Cost Code. This is optional.

Cost Types

This can be left as All Cost Types or only certain cost types can be assigned. All Cost Types is the default, but to select only certain Cost Types:

  1. Click in the Cost Type drop down.
  2. Click on the Cost Type to associate with this Cost Code. A check mark appears to the right of the Cost Code to indicate that it is selected and the name is listed in the box.
  3. Repeat to select as many Cost Types as required.
  4. Click on a Cost Type that is checked, to remove the check mark. Click on all items checked marked to set it back to applicable to all Cost Types.
  5. Click anywhere outside the drop down to exit. All the selected Cost Types are listed.

Default Work Retainage

This is the default retainage amount for work type items on the Schedule of Values. This is used as the default work retainage when the Invoice Schedule of Values is added (but can be changed).

Enter the percentage. It will automatically have the % setting attached.

Default Material Retainage

This is the default retainage amount for work type items on the Schedule of Values. This is used as the default work retainage when the Invoice Schedule of Values is added (but can be changed).

Enter the percentage. It will automatically have the % setting attached.

  1. Click the Save button to save the changes.
    1. The list of cost codes appears, grouped by Division and in a collapsed mode.
    2. Click Expand > next to the Division to expand it out and see the Cost Code added (see Settings - Cost Codes for more information on expanding and collapsing and/or searching Divisions).

OR

Click the Close button to cancel the add.

More Information

To Batch Import a list of Cost Codes, see Settings - Cost Codes - Import.

To edit an existing Cost Code, (including changing the Division to which a Code belongs), see Settings - Cost Codes - View/Edit

To delete an existing Cost Code, see Settings - Cost Codes - Delete.

To delete all Cost Codes entered in the Global Settings, see Settings - Cost Codes - Delete All.

Next Steps

Maintain Cost Codes that are used on individual Projects, see Cost Codes.

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