Purchase Order - General - General Information - Default Work Retainage
Updated
Suggested Prior Reading
New Purchase Order - General Component (Examples & Steps)
OR
Purchase Order - View/Maintain - General Component - Edit (Examples & Steps)
Default Work Retainage
The default percentage held back from the value of labor or work-in-place billed on each invoice for this purchase order. The withheld amount is held back until the terms of the order are met, typically completion or acceptance of the work.
This is a default only and can be changed on each Purchase Order Invoice Line Item.
For a Purchase Order, the Default Work Retainage % can be set. When an Invoice is created, this Default Work Retainage % is automatically populated into each Invoice Schedule of Values Line Item as the Work percentage to retain. It can be changed on each individual Invoice Line Item (it is just the default).
For more information on where the Default Work Retainage is used, see Commitments - Fields - Usage and Configuration.
Users that have Add, Edit or Admin permissions can enter, change or remove the Default Work Retainage % on the Purchase Order.
Changing the default won't impact any existing Invoice Schedule of Values Line Items. It only impacts new ones created.
This help assumes the New Purchase Order form OR the Purchase Order - View/Maintain form is displayed with the General component selected (see Suggested Prior Reading above).
Ways the Purchase Order Default Work Retainage % is set
This Default Work Retainage percent for a Purchase Order can be populated multiple ways:
- It can be set at the System level (see Settings - Commitments - Commitment Settings - Default Work Retainage).
- It can be set at the Project level (see Commitments List - Settings).
- It can be set at the Purchase Order level (this setting).
Note* Regardless of where it is set, the Default Work Retainage % applies to both Purchase Orders and Subcontracts.
Populating the Purchase Order Default Work Retainage %
- When a new Project is created, the Project level Default Work Retainage % for all Purchase Orders and Subcontracts is set to the System level Default Work Retainage %.
- This Project level Default Work Retainage % can be changed by a User with Admin permissions on the Project.
- When a new Purchase Order is created, the Purchase Order level Default Work Retainage % is set to the Project level Default Work Retainage %
- This Purchase Order level Default Work Retainage % can be changed by any User with Add, Edit or Admin permissions on Commitments for this Project.
- When an Invoice Line Item is created, the Invoice Line Item level Work Retainage % is set to the Purchase Order level Default Work Retainage %.
- The Invoice Line Item Work Retainage % (or Value) can be changed by an User with Add, Edit or Admin permissions on Invoices for Commitments for this Project.
To Enter or Change the Default Work Retainage % at the Purchase Order level
Enter, change or remove the information as required.
This is a percentage so for 10%, enter 10. Decimals can be entered.
Click here for an example of entering or changing the Default Work Retainage % set for the Purchase Order
Enter or Change Other Information in the General Section
Click here for entering or changing other information in the General Section
To change the Contracted Company, see Purchase Order - General - General Information - Contracted Company.
To enter, change or remove the Invoice Contact, see Purchase Order - General - General Information - Invoice Contact.
To enter, change or remove the Title, see Purchase Order - General - General Information - Title.
To change or remove the Purchase Order Number, see Purchase Order - General - General Information - Purchase Order Number.
To enter, change or remove the Default Material Retainage, see Purchase Order - General - General Information - Default Material Retainage.
To enter, change or remove the Terms, see Purchase Order - General - General Information - Terms.
To enter, change or remove the Description/Notes, see Purchase Order - General - General Information - Description/Notes.
To enter, change or remove the Internal Notes, see Purchase Order - General - General Information - Internal Notes.
To enter, change or remove the Payment Terms, see Purchase Order - General - General Information - Payment Terms.
Enter or Change Other Information or Save, Close or Save & Email the Purchase Order
Add, Edit or View other information for the Purchase Order, see More Information below.
OR
If available/applicable, click the Save 
button (at the top or bottom of the form) to save the Purchase Order and close the form.
Click here for more information on the Save function.
The Save function saves the Purchase Order including any information on the General, Schedule of Values and Financial Markups Components (if applicable).
The Purchase Order - View/Maintain form is closed and the list the function was invoked from displays. See Next Steps below.
OR
If available/applicable, click the Save & Email 
button (at the top or bottom of the form) to save the Purchase Order and email it.
Click here for more information on the Save and Email function.
The Save & Email button saves the Purchase Order including any information on the General, Schedule of Values and Financial Markup components (if applicable) and sends an email with a link to the Purchase Order in JobPlanner (and optionally include the Purchase Order as a PDF attachment in the email). The Email can be sent to any Project Contacts. The Email Commitment form displays, see Email Commitment.
OR
Click the Close 
button (at the top or bottom of the form) to close the form.
Click here for more information on the Close function.
If information was changed, then an additional prompt displays indicating there were changes and additional prompts on what to do.
Click the Cancel
button to cancel the Close action and return to the Purchase Order - View/Maintain form (see the steps above)OR
Click the Don't Save
button to cancel changes to the Purchase Order. The list the function was invoked from displays, see Next Steps below.OR
Click the Save
button to save the Purchase including any information on the General, Schedule of Values or Financial Markups components (if applicable). The list the add or edit function was invoked from displays, see Next Steps below.More Information
When creating a new Purchase Order, see New Purchase Order (Overall Steps)
OR
When editing an existing Purchase Order, see Purchase Order - View/Maintain (Overall Steps)
