Contract - Schedule of Values - Create During Edit

Updated 1 week ago by Customer Service

Schedule of Values - Creation during Edit

This help pertains to Creation of a Schedule of Values during the edit of an existing Contract when no Schedule of Values has yet been created.

In order to create the Schedule of Values for an existing Contract, the Contract must be in a status that enables editing, see Contracts - Status.

Creation of the Schedule of Values means setting the Schedule of Values Accounting Method, adding, editing or deleting Line Items and then saving the Contract including the Schedule of Values. Once that occurs the Schedule of Values is created.

Creation applies when no Line Items have been entered on the Schedule of Values. The creation can occur during the edit of an existing Contract - if a Contract was added and saved, but the Schedule of Values wasn't created during the add.

A Schedule of Values once created can still be maintained but the functionality is slightly different as some information can't be changed once line items are added and the Schedule of Values is saved.

To create the Schedule of Values during the add of a new Contract, see Contract - Schedule of Values - Create During Add.
To maintain the Schedule of Values during the edit of an existing Contract and where Line Items have already been created, see Contract - Schedule of Values - Maintain.

To create the Contract Schedule of Values

Access the Schedule of Values

Initiate the edit of the Contract (if not already done), see Contracts - View/Edit.
The Contract View/Edit form displays (see Contract – View/Edit - Form Layout and Navigation for more information if required).
Click on the Schedule of Values on the Form Navigation Menu Options on the Contract View/Edit form.

The Schedule of Values component for the Contract displays. See Schedule of Values – Layout and Navigation for more information. There will be no Line Items entered. If Line Items are entered, see Contract - Schedule of Values - Maintain.

Set the Accounting Method

Change the Accounting Method if required, see Schedule of Values - Accounting Method. The Accounting Method must be changed before any Line Items are added.

Maintain the Schedule of Values

During this session, the Schedule of Values can have Line Items added, edited or deleted. The Schedule of Values is not yet saved until the Save function is invoked (see below).

All the information on the line items can be changed if the line item was entered during this session. After the Schedule of Values is saved and this session ended, the Parent/Sub (if used), the Cost Code and Cost Type for Line Items can not be changed (but the other information can be).

Add a Line Item, see Contract - Schedule of Values - Add Line Item.
Bulk Import Line Items, see Contract - Schedule of Values - Import.
Edit a Line Item, see Contract - Schedule of Values - Edit Line Item (before Save).
Delete a Line Item, see Contract - Schedule of Values - Delete Line Item.

Save the Schedule of Values (and end this session)

Click the Save button to save the Contract i.e. all the information on the General, Schedule of Values and Financial Markup forms.
OR
Click the Save & Email button to save the Contract i.e. all the information on the General, Schedule of Values and Financial Markup forms and send an email with a link to the Contract in JobPlanner. The Contract is also added as an attachment in PDF format, with the Default Company signature and date.
OR
Click the Close button to close the form without saving the information.

Next Steps

Maintain the Schedule of Values after the Contract has been saved, see Contract - Schedule of Values - Maintain.

Setup Financial Markups if required, see Financial Markups - Overview.

View the Contract Total column on the Budget (called Contracts), see Contract Change Orders – Budget.

Create or manage Contract Change Orders, see Contract Change Orders - Overview.

Create or manage Contract Invoices, see Contract Invoices - Overview (only Approved Contracts can have Invoices entered).

Create or manage Contract Payments, see Contract Payments - Overview (only Approved Contracts can have Payments entered).

Delete a Contract, see Contract - Delete.