RFQ - View/Edit - Approve and Update Change Request with Quote

Updated 3 weeks ago by Customer Service

Suggested Prior Reading

Change Request Specific RFQs - View/Edit

OR

Change Requests - List of all RFQs - View/Edit

RFQ - View/Edit - Approved Status

Approve RFQ and Update Change Request Quote

Once a Response has been submitted either by a Subcontractor/Vendor themselves, via responding to the Email that was sent, or manually by the Project Manager/Estimator, the RFQ can be manually set to Approved and the Quote Amount will automatically update the Cost, Revenue (if applicable) and Company on the Change Request Schedule of Values Line Item.

The Cost on the Change Request Line Item will be updated with the Quote Amount. If the Change Request Schedule of Values Accounting Method is set to Unit-Qty based, the Quantity is set to 1 and the Unit Price is set to the Quote Amount (see Change Request - Schedule of Values - Accounting Method for more information).

If the Revenue Source for the Change Request is set to Cost, the Quote Amount will also be updated into the Change Request Line Item Revenue (see Change Request - Add/Edit/View - General Information for more details). Otherwise, if the Revenue Source is set to Manual, the Revenue Source will not be updated and must be updated manually.

If the Quote Amount is $0 or set to No Impact, neither the Cost nor the Revenue on the Change Request Line Item will be updated. It will be left set as what it was (see RFQ - View/Edit - Response for more information)

The Change Request Line Item Company will be updated with Company from the RFQ (regardless if the Quote Amount was set to $0 or set to No Cost).

To approve an RFQ and update the amounts on the Change Request:

1. View or Edit the RFQ, see the following for the appropriate list the view/edit is being invoked from:
   Change Request Specific RFQs - View/Edit
   OR
   Change Requests - List of all RFQs - View/Edit
   The RFQ - View/Edit form displays. The layout and navigation of the form will depend on the Status of the RFQ.
   Click here for more information on the Layout and Navigation of the form for each Status

   
   For RFQs in a Draft status, see RFQ - View/Edit - Layout and Navigation - Draft Status for more information.
   
   For RFQs in a Pricing status, see RFQ - View/Edit - Layout and Navigation - Pricing Status for more information.
   
   For RFQs in a Reviewing Status, see RFQ - View/Edit - Layout and Navigation - Reviewing Status for more information.
   
   For RFQs in a Revise Status, see RFQ - View/Edit - Layout and Navigation - Revise Status for more information.
   
   For RFQs in a Reviewing Status, see RFQ - View/Edit - Layout and Navigation - Closed Status for more information.

The following example is for an RFQ in a Reviewing Status but the steps will be the same for any Status.

1. To change the Status to Approved, click on the Status drop down.
2. Click on Approved
   A confirmation prompt appears, confirming that the RFQ is to be Approved and the related Change Request Line Item will have Revenue and Cost updated to the Quote Amount.

   

3. Click Yes to Approve the RFQ and update the Change Request Line Item amount.
   OR
   Click No to cancel the status changes.
   The RFQ - View/Edit form displays. See RFQ - View/Edit - Layout and Navigation - Approved Status for more information.
4. Continue editing the RFQ, see More Information below.
   OR
   Click the Close button to close the RFQ form, see Next Steps below.

More Information

Revise the Response received, see RFQ - View/Edit - Revise Response.

Close the RFQ, see RFQ - View/Edit - Close.

Delete the RFQ, see RFQ - Delete.

Next Steps

The list the View/Edit was invoked from displays.

• If it was invoked from the Change Request - View/Edit form via the RFQs component, see Change Request Specific RFQs - Overview.
• If it was invoked from the Change Requests on the Project Navigation Menu and via the RFQs in the Lists Navigation Menu, see Change Requests - List of all RFQs - Overview.

How did we do?